8 Polite follow-up email samples Below are eight polite follow-up email samples for various scenarios along with tips and suggestions you can use when writing your own email. by Never the Right Word Business and Career Discussions, Email and Letter Templates. It’s tricky—especially because the main part of your job is to, well, deal with clients. Be clear and firm in your decision. ; Leave the door open-Just because the opportunity wasn’t an ideal fit for you now, that doesn’t mean that it won’t be in the mere future. (last name of the person who extended the offer), Thank you so much for extending this opportunity to me! A letter: Unlike e-mails, letters also include receiver´s address. Lack of Interest / People involvHow to Decline a Request:Sample Letter Politely. Don’t leave anything open to interpretation that can raise the client’s hopes. Hopefully we can connect another time, [Name]! [Your Name] 6. This will help you author a polite rejection letter that candidates respond well to. Unfortunately, after evaluating the contract I regret to inform you that I cannot accept the proposal. So, you need to say no to a client meeting. Here are the templates to help you do that. Below I have written a sample letter you can use to reject a proposal, offer or contract: Dear Mr/Ms Smith, I am writing this letter to thank you for the recent proposal offered on (date) by (company’s name). If you had some specific questions you were hoping to pick my brain about, feel free to pass those along via email and I’ll do my best to answer them when I have some downtime. 6 Polite Emails to Reject Unsuccessful Job Candidates. Please accept my apologies. The interviewing stage is the most advanced stage in the hiring process. While you can't not meet with them, you can turn the meeting into a shorter meeting, or a phone call, or even an email. Following up with candidates by sending a polite rejection letter by regular mail or email leaves the candidate with a positive impression of your organization and also leaves the door open should the candidate want to reapply at a later time. Post-interview job rejection email template. Sample Emails/Letters to Reject a Job Offer. How to Reject a Job Offer Politely (with Email Examples) ... To reject an offer graciously via email, here are 3 sample emails you can use. Decline Invitation. Follow this up with your explanation. Finally, don’t be afraid to reject the job offer if it simply isn’t the right fit. Regards, Freesumes Team. When You’re Approached by a Relentless Recruiter. I would love to attend future events and I am sure I will have a better luck next time. Thank you for inviting me to [event name]. Feel free to download and adapt them to your own needs! Send your letter in a timely manner-Ideally send your correspondence within 3-5 days after making your decision.Be Gracious– Start and end your letter on a positive note. Deliver the news of rejection as early on and as quick as possible in the email. Turning down a job offer can be both a difficult and delicate task, but when done well, it will enable you to move on to the right job and keep your professional network intact. 3. Dear Mr/Mrs/Ms [Hiring Manager’s Name], Tips for writing a polite rejection letter. This sample letter politely notifies the applicant that they have been rejected and explains that another applicant whose skills were a better fit. Sample Interview Thank You Email/Letter #3: Dear . Below are two email templates that you can use to decline an offer… Template for declining when you’ve accepted another offer: Mr./Ms. I appreciate the very nice gesture and would love to share this day with you, but to my bad luck I will not be able to come due to [some reason]. 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